12.8 Delivery Note and Receipt Print

The Delivery Note and Receipt Prints are designed to complement and assist secondary or internal delivery processes employed by different organisations.

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7

= 12.8.1 Delivery Note =

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A Delivery Note is available for printing when the internal distribution and onward delivery of goods, for a customer's internal distribution processes require. The Delivery (or Goods Receipt) document is generated from the purchase order detail and printed as a PDF. It contains some pre-printed order header and line detail but requires __manual completion__ of delivery and receipt detail.

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* The Delivery Note is available for printing from the following screens:

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** Receipt Entry screen.

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** Prior Receipts and Returns screen.

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** Receipt Summary screen (during receipt workflow)

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* Clicking the 'Print Delivery Note' button will generate a Delivery Note rendered as a PDF and opened in a separate screen for printing or saving.

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[[image:PECOS P2P.WebHome@Fig 12.13 Delivery Note.png||height="90%" width="90%"]]

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* The following **Header** detail is provided, all pre-populated from the originating purchase order:

** Buyer detail;

** Order contact;

** Order detail;

** Purchase order supplier detail;

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** Purchase order delivery detail.

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* A Delivery Detail section is provided for **manual entry** of the following detail:

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** Recipient Name;

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** Recipient Delivery Address;

** Carrier / Method;

** No. of Packages;

** Weight;

** Additional Instructions.

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* A **Receipt Detail** section is provided for **manual entry** of the following detail:

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** GRN / Delivery No;

** Date Received;

** Ref / SSCC;

** Comments.

* Purchase order Line Detail is provided in a separate table to allow items to be marked up for quantities to be delivered and received.

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* The foot of the delivery note contains two areas: 'Received by (Print Name):', for the provision of the recipient's name and 'Signature:', for the provision of the recipient's signature.

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= 12.8.2 Receipt Print =

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The receipt is available for printing from the following screens:

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* Prior Receipts and Returns screen - click the print icon to the right of the transaction header.

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* Receipt Detail screen - click the Print Receipt button.

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The content of the Receipt Print is the single GRN detail entered and saved and not the whole purchase order line detail. This document is a representation of an actual PECOS P2P receipt transaction to be used, for example, in an internal two stage delivery process, and is not designed to be manually changed or updated.

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A printable PDF document is generated from the saved receipt, containing order and supplier header detail, receipt summary information, receipt statuses and comments, and line detail.

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[[image:PECOS P2P.WebHome@Fig 12.14 Receipt Print.png]]

author	version	line-number	content
		1	{{box cssClass="floatinginfobox"}}
		2	{{toc/}}
		3	{{/box}}
		4
		5	The Delivery Note and Receipt Prints are designed to complement and assist secondary or internal delivery processes employed by different organisations.
		6
		7	= 12.8.1 Delivery Note =
		8
		9	A Delivery Note is available for printing when the internal distribution and onward delivery of goods, for a customer's internal distribution processes require. The Delivery (or Goods Receipt) document is generated from the purchase order detail and printed as a PDF. It contains some pre-printed order header and line detail but requires __manual completion__ of delivery and receipt detail.
		10
		11	* The Delivery Note is available for printing from the following screens:
		12	** Receipt Entry screen.
		13	** Prior Receipts and Returns screen.
		14	** Receipt Summary screen (during receipt workflow)
		15
		16	* Clicking the 'Print Delivery Note' button will generate a Delivery Note rendered as a PDF and opened in a separate screen for printing or saving.
		17
		18	[[image:PECOS P2P.WebHome@Fig 12.13 Delivery Note.png\|\|height="90%" width="90%"]]
		19
		20	* The following Header detail is provided, all pre-populated from the originating purchase order:
		21	** Buyer detail;
		22	** Order contact;
		23	** Order detail;
		24	** Purchase order supplier detail;
		25	** Purchase order delivery detail.
		26	* A Delivery Detail section is provided for manual entry of the following detail:
		27	** Recipient Name;
		28	** Recipient Delivery Address;
		29	** Carrier / Method;
		30	** No. of Packages;
		31	** Weight;
		32	** Additional Instructions.
		33	* A Receipt Detail section is provided for manual entry of the following detail:
		34	** GRN / Delivery No;
		35	** Date Received;
		36	** Ref / SSCC;
		37	** Comments.
		38	* Purchase order Line Detail is provided in a separate table to allow items to be marked up for quantities to be delivered and received.
		39	* The foot of the delivery note contains two areas: 'Received by (Print Name):', for the provision of the recipient's name and 'Signature:', for the provision of the recipient's signature.
		40
		41	= 12.8.2 Receipt Print =
		42
		43	The receipt is available for printing from the following screens:
		44
		45	* Prior Receipts and Returns screen - click the print icon to the right of the transaction header.
		46	* Receipt Detail screen - click the Print Receipt button.
		47
		48	The content of the Receipt Print is the single GRN detail entered and saved and not the whole purchase order line detail. This document is a representation of an actual PECOS P2P receipt transaction to be used, for example, in an internal two stage delivery process, and is not designed to be manually changed or updated.
		49	A printable PDF document is generated from the saved receipt, containing order and supplier header detail, receipt summary information, receipt statuses and comments, and line detail.
		50
		51	[[image:PECOS P2P.WebHome@Fig 12.14 Receipt Print.png]]

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