The Delivery Note and Receipt Prints are designed to complement and assist secondary or internal delivery processes employed by different organisations.

12.8.1 Delivery Note

A Delivery Note is available for printing when the internal distribution and onward delivery of goods, for a customer's internal distribution processes require. The Delivery (or Goods Receipt) document is generated from the purchase order detail and printed as a PDF. It contains some pre-printed order header and line detail but requires manual completion of delivery and receipt detail.

• The Delivery Note is available for printing from the following screens:
  • Receipt Entry screen.
  • Prior Receipts and Returns screen.
  • Receipt Summary screen (during receipt workflow)

• Clicking the 'Print Delivery Note' button will generate a Delivery Note rendered as a PDF and opened in a separate screen for printing or saving.

• The following Header detail is provided, all pre-populated from the originating purchase order:
  • Buyer detail; 
  • Order contact; 
  • Order detail; 
  • Purchase order supplier detail; 
  • Purchase order delivery detail.
• A Delivery Detail section is provided for manual entry of the following detail:
  • Recipient Name; 
  • Recipient Delivery Address; 
  • Carrier / Method;
  • No. of Packages; 
  • Weight;
  • Additional Instructions.
• A Receipt Detail section is provided for manual entry of the following detail:
  • GRN / Delivery No; 
  • Date Received; 
  • Ref / SSCC; 
  • Comments.
• Purchase order Line Detail is provided in a separate table to allow items to be marked up for quantities to be delivered and received.
• The foot of the delivery note contains two areas: 'Received by (Print Name):', for the provision of the recipient's name and 'Signature:', for the provision of the recipient's signature.

12.8.2 Receipt Print

The receipt is available for printing from the following screens:

• Prior Receipts and Returns screen - click the print icon to the right of the transaction header.
• Receipt Detail screen - click the Print Receipt button.

The content of the Receipt Print is the single GRN detail entered and saved and not the whole purchase order line detail. This document is a representation of an actual PECOS P2P receipt transaction to be used, for example, in an internal two stage delivery process, and is not designed to be manually changed or updated.
A printable PDF  document is generated from the saved receipt, containing order and supplier header detail, receipt summary information, receipt statuses and comments, and line detail.