Wiki source code of 12.5 Secure eMail
Last modified by Admin User on 2023/06/30 10:27
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| author | version | line-number | content |
|---|---|---|---|
| 1 | Secure eMail allows PECOS P2P to **encrypt** an eMail before it is sent to the supplier. The Supplier then decrypts the eMail on receipt, ensuring that the eMail is secure and cannot be intercepted and understood by a third party. | ||
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| 3 | You should make your suppliers aware that a secure eMail option is available and request a digital certificate from them if they would like to migrate to this method of purchase order transmission. | ||
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| 5 | The process flow for the Secure eMail is as follows: | ||
| 6 | [[image:PECOS Admin.WebHome@Fig 11.18 - Secure email process flow.png||height="90%" width="90%"]] | ||
| 7 | Each Supplier who will utilise PECOS P2P’s encrypted eMail order delivery facility must provide Elcom with an encryption certificate, also known as a ‘Digital ID’. | ||
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| 9 | Further information on Cryptography and PKI Basics can be found at: | ||
| 10 | https://msdn.microsoft.com/en-us/library/windows/desktop/ee663293(v=vs.85).aspx | ||
| 11 | An Introduction to Certificates can also be found at: https://technet.microsoft.com | ||
| 12 | These certificates can be obtained from a number of external certifying authorities. Example of security providers include (but are not limited to): http://www.verisign.com and http://www.thawte.com | ||
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| 14 | Note that this list is not exhaustive and does not represent any endorsement by Elcom. (Elcom does not recommend using the free personal certificates available from a number of vendors, as they are only valid for 12 months from date of issue and many are restricted for personal use only.) | ||
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| 16 | Once a digital certificate has been received by Elcom Support, a system option will be set to allow the **Secure eMail Transmission Type** to be displayed in the supplier profile. As digital certificates are received by Elcom Support the individual supplier Transmission Methods will be updated to Secure eMail (.pdf) accordingly. | ||
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| 18 | eMail notification will be sent to the Supplier indicating the change. From this point forward, all eMails sent to the supplier will be encrypted. | ||
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| 20 | **Further information** on setting up Secure eMail from a supplier perspective may be found in the ‘Supplier Guide to Secure eMail’ document which may be obtained from Elcom Support or the Knowledgebase. |