4.8.6 Price Quote

When Price Quoting is enabled for your organisation the configuration of these eMail notification messages is mandatory.

6

7

The method of transmission for Price Quote messages is defined by the Price Quote document transmission method configured in the supplier profile (see Suppliers > Adding a Supplier > Transmission Information). The destination of the notification messages are defined by a Price Quote Contact configured in the supplier profile (see Suppliers > Adding a Supplier > Contact Information).

8

9

[[image:PECOS Admin.WebHome@Fig 4.25 - Notification messages price quote.png||height="80%" width="80%"]]

= Invitation =

This is the message that is sent to suppliers inviting them to participate in the quotation process. This message is sent when a new Price Quote is published for the first time and also when a Price Quote is republished. In addition to the text defined here, details of the quote items and all associated comments and attachments will be automatically included in the eMail message.

14

To enter or edit this messages follow these steps:

15

16

1. In the Organisation Maintenance page click the** Notification** tab.

17

1. Select the **Price Quote **tab.

18

1. Under the appropriate heading enter the subject text and message text that you would like to appear in the eMails sent to suppliers. Note that these eMails should be generic in nature.

1. Click **Save**.

= Retraction =

This is the message that is sent to suppliers when a Price Quote is retracted (i.e. withdrawn).

24

To enter or edit this messages follow these steps:

25

26

1. In the Organisation Maintenance page click the** Notification** tab.

27

1. Select the **Price Quote **tab.

28

1. Under the appropriate heading enter the subject text and message text that you would like to appear in the eMails sent to suppliers. Note that these eMails should be generic in nature.

1. Click **Save**.

= Award Rejection =

This is the eMail that is sent to suppliers who are not awarded at least one item that was included in the Price Quote.

34

To enter or edit this messages follow these steps:

35

36

1. In the Organisation Maintenance page click the** Notification** tab.

37

1. Select the **Price Quote **tab.

38

1. Under the appropriate heading enter the subject text and message text that you would like to appear in the eMails sent to suppliers. Note that these eMails should be generic in nature.

1. Click **Save**.

= Keywords =

The following keywords can be used to customise email notification messages for **Price Quotes:**

44

45

**<%OrgUnitName%>** = Requisitioner’s organisation name

46

47

**<%PQ_Description%>** = Price Quote Description

48

49

**<%PQ_Owner_Email%>** = Approver’s eMail address

50

51

**<%PQ_Owner_Name%>** = Approver’s name

52

53

**<%PQ_Owner_Phone%>** = Approver’s phone number

54

55

**<%PQ_Respond_By_Date%>** = Responses are required before this date

56

57

**<%PQ_Respond_By_Time%>** = Responses are required before this time

58

59

**<%Supplier_Name%>** = Supplier Name

Wiki source code of 4.8.6 Price Quote

Navigation

version	line-number	content
1.1	1	{{box cssClass="floatinginfobox"}}
	2	{{toc/}}
	3	{{/box}}
	4
	5	When Price Quoting is enabled for your organisation the configuration of these eMail notification messages is mandatory.
	6
	7	The method of transmission for Price Quote messages is defined by the Price Quote document transmission method configured in the supplier profile (see Suppliers > Adding a Supplier > Transmission Information). The destination of the notification messages are defined by a Price Quote Contact configured in the supplier profile (see Suppliers > Adding a Supplier > Contact Information).
	8
	9	[[image:PECOS Admin.WebHome@Fig 4.25 - Notification messages price quote.png\|\|height="80%" width="80%"]]
	10
	11	= Invitation =
	12
	13	This is the message that is sent to suppliers inviting them to participate in the quotation process. This message is sent when a new Price Quote is published for the first time and also when a Price Quote is republished. In addition to the text defined here, details of the quote items and all associated comments and attachments will be automatically included in the eMail message.
	14	To enter or edit this messages follow these steps:
	15
	16	1. In the Organisation Maintenance page click the Notification tab.
	17	1. Select the Price Quote tab.
	18	1. Under the appropriate heading enter the subject text and message text that you would like to appear in the eMails sent to suppliers. Note that these eMails should be generic in nature.
	19	1. Click Save.
	20
	21	= Retraction =
	22
	23	This is the message that is sent to suppliers when a Price Quote is retracted (i.e. withdrawn).
	24	To enter or edit this messages follow these steps:
	25
	26	1. In the Organisation Maintenance page click the Notification tab.
	27	1. Select the Price Quote tab.
	28	1. Under the appropriate heading enter the subject text and message text that you would like to appear in the eMails sent to suppliers. Note that these eMails should be generic in nature.
	29	1. Click Save.
	30
	31	= Award Rejection =
	32
	33	This is the eMail that is sent to suppliers who are not awarded at least one item that was included in the Price Quote.
	34	To enter or edit this messages follow these steps:
	35
	36	1. In the Organisation Maintenance page click the Notification tab.
	37	1. Select the Price Quote tab.
	38	1. Under the appropriate heading enter the subject text and message text that you would like to appear in the eMails sent to suppliers. Note that these eMails should be generic in nature.
	39	1. Click Save.
	40
	41	= Keywords =
	42
	43	The following keywords can be used to customise email notification messages for Price Quotes:
	44
	45	<%OrgUnitName%> = Requisitioner’s organisation name
	46
	47	<%PQ_Description%> = Price Quote Description
	48
	49	<%PQ_Owner_Email%> = Approver’s eMail address
	50
	51	<%PQ_Owner_Name%> = Approver’s name
	52
	53	<%PQ_Owner_Phone%> = Approver’s phone number
	54
	55	<%PQ_Respond_By_Date%> = Responses are required before this date
	56
	57	<%PQ_Respond_By_Time%> = Responses are required before this time
	58
	59	<%Supplier_Name%> = Supplier Name