13.2 Catalogue Key

The **Catalogue Maintenance** page is used to add new catalogue keys or to update existing catalogue keys.

[[image:PECOS Admin.WebHome@Fig 12.3 - Menu tabs (catalogue maintenance).png||height="90%" width="90%"]]

The catalogue is made up of an identifier consisting of a unique** Catalogue Key** and **Catalogue Description. **These are** **created here and are used for loading every supplier catalogue. In turn, each Catalogue Key is associated with a single supplier and inserted into a Catalogue Collection.

9

10

To access Catalogue Maintenance, click the **Catalogue > Catalogues** tab to open the Catalogue Maintenance screen.

11

12

[[image:PECOS Admin.WebHome@fig 13.4.png||height="90%" width="90%"]]

13

14

The following logical links are therefore made through the creation of a Catalogue ‘Key’ and assignment to a Collection: Catalogue Key to Supplier to Catalogue Collection.

15

16

**Search and Filter**

17

18

The Existing Catalogues table will display 10 entries, sorted alphabetically by default but can be extended using the **Show entries** control in the top left hand corner of the table. Using the list box, choose an override to display 25, 50 or 100 entries. When more than one page is available, pagination controls will display the number of pages of entries and allow you to scroll or jump between those pages. A **Quick filter** provides a 'type ahead' text search, which automatically filters the entries in the table using the string of characters entered.

19

20

= Auto-generated Catalogue Keys =

21

22

Catalogue Keys are automatically generated for the following **supplier types**:

23

24

* Non-Catalogue Only

25

* External marketplace Only

26

* External Marketplace with Non-Catalogue

27

28

These keys are generated when the supplier profile is created and they are placed into a Catalogue Collection which is defined within the supplier profile.

29

30

The format of these keys is as follows:

31

32

* Non-Catalogue suppliers: ‘Supplier Key’ + _N

33

* External Marketplace suppliers: ‘Supplier Key’ + _P

34

35

= Add a New Catalogue Key =

36

37

1. Type in a Catalogue Name in the **Catalogue Key Name** field. The Catalogue Key name will often be a similar description to the supplier’s name. Each Catalogue Key Name must be unique.

38

1. Enter a description of the catalogue in the **Catalogue Description** field. Often the Catalogue name and Description will be the same.

39

1. From the dropdown list choose the** Supplier** that is to be associated with this Catalogue Key. Only one supplier can be associated.

40

1. **Language** and **Currency** will default from the supplier profile.

41

1. Assign the new catalogue to a Catalogue Collection (see below).

42

1. Click** Insert**. The new catalogue will appear in **Existing Catalogues **table.

43

44

= Maintain an Existing Catalogue Key =

45

46

1. Click on a catalogue in the **Existing Catalogues **table.

47

1. Make your changes to the Catalogue Key Name or Catalogue Description.

48

1. Click **Update**.

49

50

= Assigning a Catalogue Key to a Collection =

51

52

1. In the Catalogue Maintenance screen click on an **Existing Catalogue**.

53

1. Scroll through the list of Available Catalogue Collections and click on a collection you would like this catalogue to be a member of. The Collection will be selected and appear in the Selected Catalogue Collections list.

54

1. A catalogue can be a member of multiple Catalogue Collections. Repeat the process of single assignment as required.

55

1. Click on the >> move all arrow to select ALL Collections. All Collections will appear in the list of Selected Catalogue Collections.

56

1. To remove a Catalogue from a Collection simply click on the Collection name in the Selected Catalogue Collections list and it will automatically move back to the Available Catalogue Collections list.

57

1. Click Update.

Wiki source code of 13.2 Catalogue Key

Navigation

version	line-number	content
1.1	1	{{box cssClass="floatinginfobox"}}
	2	{{toc/}}
	3	{{/box}}
	4
	5	The Catalogue Maintenance page is used to add new catalogue keys or to update existing catalogue keys.
	6
	7	[[image:PECOS Admin.WebHome@Fig 12.3 - Menu tabs (catalogue maintenance).png\|\|height="90%" width="90%"]]
	8	The catalogue is made up of an identifier consisting of a unique Catalogue Key and Catalogue Description. These are created here and are used for loading every supplier catalogue. In turn, each Catalogue Key is associated with a single supplier and inserted into a Catalogue Collection.
	9
	10	To access Catalogue Maintenance, click the Catalogue > Catalogues tab to open the Catalogue Maintenance screen.
	11
	12	[[image:PECOS Admin.WebHome@fig 13.4.png\|\|height="90%" width="90%"]]
	13
	14	The following logical links are therefore made through the creation of a Catalogue ‘Key’ and assignment to a Collection: Catalogue Key to Supplier to Catalogue Collection.
	15
	16	Search and Filter
	17
	18	The Existing Catalogues table will display 10 entries, sorted alphabetically by default but can be extended using the Show entries control in the top left hand corner of the table. Using the list box, choose an override to display 25, 50 or 100 entries. When more than one page is available, pagination controls will display the number of pages of entries and allow you to scroll or jump between those pages. A Quick filter provides a 'type ahead' text search, which automatically filters the entries in the table using the string of characters entered.
	19
	20	= Auto-generated Catalogue Keys =
	21
	22	Catalogue Keys are automatically generated for the following supplier types:
	23
	24	* Non-Catalogue Only
	25	* External marketplace Only
	26	* External Marketplace with Non-Catalogue
	27
	28	These keys are generated when the supplier profile is created and they are placed into a Catalogue Collection which is defined within the supplier profile.
	29
	30	The format of these keys is as follows:
	31
	32	* Non-Catalogue suppliers: ‘Supplier Key’ + _N
	33	* External Marketplace suppliers: ‘Supplier Key’ + _P
	34
	35	= Add a New Catalogue Key =
	36
	37	1. Type in a Catalogue Name in the Catalogue Key Name field. The Catalogue Key name will often be a similar description to the supplier’s name. Each Catalogue Key Name must be unique.
	38	1. Enter a description of the catalogue in the Catalogue Description field. Often the Catalogue name and Description will be the same.
	39	1. From the dropdown list choose the Supplier that is to be associated with this Catalogue Key. Only one supplier can be associated.
	40	1. Language and Currency will default from the supplier profile.
	41	1. Assign the new catalogue to a Catalogue Collection (see below).
	42	1. Click Insert. The new catalogue will appear in Existing Catalogues table.
	43
	44	= Maintain an Existing Catalogue Key =
	45
	46	1. Click on a catalogue in the Existing Catalogues table.
	47	1. Make your changes to the Catalogue Key Name or Catalogue Description.
	48	1. Click Update.
	49
	50	= Assigning a Catalogue Key to a Collection =
	51
	52	1. In the Catalogue Maintenance screen click on an Existing Catalogue.
	53	1. Scroll through the list of Available Catalogue Collections and click on a collection you would like this catalogue to be a member of. The Collection will be selected and appear in the Selected Catalogue Collections list.
	54	1. A catalogue can be a member of multiple Catalogue Collections. Repeat the process of single assignment as required.
	55	1. Click on the >> move all arrow to select ALL Collections. All Collections will appear in the list of Selected Catalogue Collections.
	56	1. To remove a Catalogue from a Collection simply click on the Collection name in the Selected Catalogue Collections list and it will automatically move back to the Available Catalogue Collections list.
	57	1. Click Update.